Personal Assistant

Bilateral Communication is a public relations, strategic marketing, and communication agency. We specialize in crafting innovative ideas and implementing bespoke marketing solutions that fuel exponential growth for our clients, aligning seamlessly with their unique business objectives and aspirations.

We are a growing team of passionate professionals who revel in the pursuit of excellence while doing what they love. Our mission is to create a meaningful impact on the world, one brand at a time.  We are united in our pursuit of a winning strategy, dedicated to constructing brands that carry profound significance in the world.

Our expertise spans various industries, including politics, startups, pop culture, and businesses enabling us to create impactful and unforgettable brand and marketing campaigns. Our capabilities extend beyond the scope of traditional public relations agencies. We possess the skills to craft compelling stories, establish strong brands, and generate significant ROI for our clients.

Job Summary

We are looking for a responsible Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner.

You will work on a one-to-one basis on a variety of tasks related to the working life and communication of the Managing Partner of Bilateral Communications.  To be successful in this role, you should be well-organized, have great project management and time management skills, and be able to act without guidance.

Duties and responsibilities

  • Manage professional and personal scheduling including agendas, mail, email, phone calls, client management, and other company logistics
  • Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives.
  • Manage travel logistics and activities, including accommodations, transportation, and welfare.
  • Organize and prepare for meetings, including gathering documents and attending to logistics of meetings.
  • Manage various records and documents and maintain professionalism and strict confidentiality with all materials
  • Organize team communications and plan events, both internal and off-site.
  • Prepare presentations and reports.
  • Take dictation and minutes
  • Source office supplies

Requirements and skills

  • Bachelor’s degree from an accredited university.
  • Minimum 1+ year experience as a personal assistant or an administrative assistant.
  • Excellent verbal and written communication skills.
  • Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.
  • Proficiency with office productivity tools and an aptitude for learning new software and systems.
  • Excellent MS Office, Google Workspace, and Canva.
  • Flexible team player, willing to adapt to changes and unafraid of challenges.
  • Ability to maintain the confidentiality of information related to the company and its employees.

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